IE Graduation 2019

CLIENT: IE UNIVERSITY

For years 4foreverything has been the company chosen by Instituto de Empresa IE to arrange and conduct the graduations of its students. This involves a carefully planned logistics and coordination effort. Each graduation is a unique challenge which calls for flawless mastery of time and in-depth knowledge of the protocols intrinsic to an event of this kind.

The ceremony held in July 2019 involved a morning graduation and a completely different one in the afternoon on the same day. The first graduation was for 2,900 people and the second for 4,400. With different protocols and very little leeway between one and the other to tailor stages and guest areas. A 90-strong crew including coordinators, assemblers, technical and protocol staff managed to do it.

Once the ceremony had been successfully completed, IE set us another tricky challenge for the next graduation to be held in December: how to make the 900-diploma award ceremony more vibrant and fast-paced while complying with a strict timetable of less than one hour. On this occasion we devised a technological solution to speed up movements more efficiently. Each diploma had a barcode so a scanner could read the student’s name which was then projected onto a screen on the stage. This solution coupled with faultless event performance meant each family and graduate knew automatically and precisely who the student was who was picking up the diploma on the screen. The award ceremony was finally shortened to just 40 minutes.